How to Structure Your Week for Maximum Efficiency as a Clinic Owner

Let’s be honest—most clinicians who start their own business don’t get into it for the admin. They do it to help people. But if you don’t get a handle on your schedule early, your time gets eaten alive by meetings, patient care, admin tasks, and the endless little things that pop up when you're running a clinic.

In this post, I’ll break down the schedule I wish I had when I started—and the one we now recommend to our clients at PT Biz. It’s built for efficiency, mental clarity, and long-term sustainability.

Why Most Clinic Owners Feel Burned Out

When I started, I didn’t know anything about time batching or optimizing a schedule. I just worked hard and said yes to everything. But over time, I learned that doing more doesn’t mean you’re being more effective—especially if you’re constantly switching tasks.

The mental load of jumping from treating a patient, to running a meeting, to writing content, to answering emails... it adds up. That task-switching fatigue is real, and it’s why so many business owners feel scattered, stressed, and exhausted by the end of the day.

The Power of a Structured Weekly Plan

Instead of trying to fit everything in randomly, we teach our clients to batch their work and plan a 34-hour structured week. It’s enough time to treat patients, run your business, mentor your team, and still have a life outside the clinic.

Here's the breakdown of the weekly time blocks we recommend:

• 16 hours of patient care

• 3 hours mentoring/co-treating with your staff PTs

• 2 hours of content creation (video, blog, newsletter)

• 2 hours for your weekly team meeting (1 hour prep, 1 hour meeting)

• 1 hour for admin mentorship and systems development

• 4 hours for networking and referral partner meetings

• 6 hours of general admin work

What a Week Looks Like in Practice

Monday

• Patient care in the morning

• Team meeting and admin mentorship midday

• Light networking meeting in the afternoon

Tuesday

• Full day of patient care (8 available treatment hours)

• No meetings, just clinical focus

Wednesday

• Content and admin work in the morning

• Networking lunch

• Admin work continues in the afternoon

Thursday

• Patient care in the morning

• Clinical mentorship and co-treating with staff PTs in the afternoon

Friday (Flex Day)

• Deep work (systems, strategy, creative planning)

• Unstructured meetings or recovery time

• Option to work outdoors, spend time with family, or simply recharge

Why Flex Time Matters

Most of us are wired to feel guilty if we’re not working nonstop. But burnout happens when we never build in recovery time. Flex Fridays give you space to think, solve problems creatively, and actually enjoy the business you’re building.

You’re not slacking—you’re protecting your energy so you can stay in the game long-term.

Key Takeaways

• Task switching is your enemy. Batch your time to protect your brainpower.

• Build your week around energy, not just availability.

• Leave space for deep work, mentorship, and relationship-building.

• You’ll get more done—and feel better doing it—when your week has structure.

• Don’t feel guilty about building in unstructured time. It’s where your best ideas come from.

Final Thought

You can’t scale chaos. If you want your clinic—and your life—to run smoothly, start with your schedule. Structure creates freedom. And the earlier you dial this in, the faster you'll grow without burning out.

Want help putting this into action? We help cash-based and hybrid practice owners build sustainable businesses that give them their time and sanity back.

👉 Visit PT Biz or Book a Free Strategy Call

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Podcast Transcript

[00:00:00] What's going on? Dave Matay here, founder of PT Bizz, and today we're talking about how to set up your schedule for maximum efficiency. One of the mistakes that we frequently have to help business owners resolve when they, uh, start to work with us is how they're allocating their time. And, you know, this is something that I can relate to personally because when I started my business, I.

Um, I didn't know anything about, uh, time batching or making an, uh, an optimized schedule or task switching or any of these things that I learned about. All I knew was like I just had to get work done. I would say yes to everything. I would squeeze things in wherever I could and, um, I just felt, felt like I could just, you know, if I just worked hard.

Um, that's all that really mattered. Right. Well. That is important, but also you can be much more efficient with how you set up your week. And this is a really [00:01:00] important thing for a business owner to be able to, um. Decrease some of the, the strain and burnout that they get, uh, from the stress and the, uh, the multiple different things that they have to do, which can be really taxing on our, uh, on our brain.

And, uh, and it, it's, it zaps our energy. It really, it really, um, fatigues us quite a lot. So I'm gonna go through a scenario where I'm gonna, I'm gonna show you how we look at time batching, why we look at it this way, and an example of what a schedule will look like. Uh, potentially for a clinic with two staff PTs, one administrative assistant, and the owner still seeing a partial schedule, right?

Which would equate to about 16 available hours to treat patients in a, uh, in a week, which is a decent amount if you're still, uh, if you have a business of that size and you're still, you know, a little bit more than a half schedule, roughly 50% schedule. So we'll talk about that. But number one, let's talk about [00:02:00] why do we wanna set things up this way?

Like why not? Just why not? Just like run and gun. Do whatever you want, like, you know, see patients here and there. Do meetings here and there. Um, you know, like, like, just, just keep it very loose. Well, the main reason is this, is, it's a concept called task switching. So task switching is if you go from treating a patient to then running a meeting to then doing content and then doing a networking meeting.

Um. You've now switched your focus four times. Every time you switch your focus, you lose efficiency, uh, because your brain has to now redirect what it's focusing on, which can be complete different information. Okay? Imagine going from patient care to then running a meeting, even that right there. These are very different and, and you can't always just stay in one lane the whole day.

That's pretty rare. But you want to eliminate task switching more than you actually have to, because each time you do it, it cuts down your efficiency. And if you do this frequently throughout the day, [00:03:00] you'll notice by the time that you get home, the end of the day, you're just. You're zapped, you got like no energy left.

Right? So trying to create a, a setup in a week that allows us to be efficient is really helpful from a energy management standpoint and a work efficiency standpoint. That's the, that's the key here. It's that we want to not drain ourselves so much. We also want to be very efficient with the work we have to do.

'cause if we can do more and less time, then that leaves us. Open to do other things outside of work, which involve, you know, our, our personal, uh, things that we enjoy, whatever your hobbies are, if you have any of those. I didn't have those for like a decade, by the way. Uh, family, which is super important.

Your own health, right? Like doing things that help you create some balance around running a business and, and starting to grow a business. Like these are very difficult things to do. So, you know, being able to have some amount of organization around your week, which by the way. Things change on a weekly basis.

You can have the most beautiful batched schedule and someone can definitely throw a grenade in there and ex and explode your week, and you have nothing you can do about it. You just gotta make it [00:04:00] work. So you have to be flexible. But if you start at least with some structure and you create some boundaries as well around your staff, um, and they know what days are for what, like that will help you a lot with as far as efficiency goes, but still be available for your, your team so that you can be the leader that they need.

So. Focus is a big one. We wanna help increase focus by decreasing the switching that you're doing of different tasks, which makes your, your cognitive function just so much less effective, uh, because you're, you're switching different things that the brain is focusing on. So here's the assumptions for this, and again, if you're listening to this on the podcast, definitely if you wanna see the video version of this as I walk through this head over to the YouTube channel, to the Ptbi YouTube channel.

You can watch it there. But you can just follow along as I go through this as well. So the assumptions are this. We're gonna assume that you need 16 hours per week of available patient care. You may or may not hit all of that. And, and by the way, this is not theory. I did this for, uh, years and I made a lot of mistakes about [00:05:00] how I set up my week.

And I'm sharing this with you from lessons learned the hard way and many of the clients we work with that are doing the same things that I was doing because I didn't know shit about this and neither do they when they first started business 'cause they didn't go to business school. Just like I didn't.

And uh, and, and once I dialed in my, uh, my time correctly, I found that, you know, running a clinic at the time we had anywhere between. Uh, three, three to four clinicians, not including myself. And, uh, one, uh, one full-time admin or office manager. Uh, and then, uh, my wife, Ashley, she was really running more like, uh, operations, which actually is a huge help, right?

Because not everybody has that side of like a spouse that's gonna help with operations. So that made it, it opened it up for me to be able to see more patients, uh, which I enjoy doing for. Probably longer than I should have running the business, but I just like treating people. So anyway, uh, 16 hours of available, [00:06:00] uh, patient care per week.

You might hit that and max it out if you have a lot of recurring patients. Uh, but you'll probably settle somewhere in between 12 and 16 visits that will be used of that. But we're gonna say that you have 16 available. Or say you do a staff meeting that is a one hour staff meeting with one hour of prep, so two hours total.

You've got four hours of networking meetings built in here for whatever it's that you're gonna do. Whether you're having, you know, a working lunch with somebody and you're catching up with a referral partner, you're going to some sort of local networking group, whatever it might be. We're building four hours in here.

I've got six hours of, of. Admin work in here, uh, depends on, you know, what you need to do. Catching up on different things, responding to different things, uh, you know, working on different systems in the business, things like that. Two hours of content where you are, you know, batching videos, uh. Blog posts, newsletters, uh, stuff like that.

Like you don't have to create a massive amount of content for a PT clinic, and you can also get staff involved with some of that, but two hours of batching, that can be really effective, especially if you can [00:07:00] do a number of videos during that session, uh, you know, per week, or maybe you do like once a month with staff, but you're talking eight hours or eight to 10 hours per month depending on how many weeks there are.

That you can do content is, is a lot, right? So, but two hours a week, we're batching that out. We're gonna go ahead and carve that time out. And then let's say you have these two clinicians. So you're gonna do clinical mentorship, work with them, co-treating, things like that. Uh, and let's just say it's, you know, three hours roughly per week that you're gonna spend with them co-treating or talking through different case scenarios, things like that, and continuing to drive clinical excellence.

Uh, and then you have, uh, one hour admin, uh, mentorship. Uh, meeting as well where you're going over updates with your admin, things you need to work on. And now granted like this is like very structured, but you're also gonna have like. Lunch conversations and stuff like that, that I'm, I'm building into this where, you know, you're going to have sidebar conversations, things that come up.

So I'm not building that into this, but I am building in time where you're gonna be there, uh, over lunch breaks. So total, we're looking at 34 hours of, of what I've [00:08:00] considered like, structured time, um, for, for your week. So, okay, so it's gonna look like this. So on Monday, Monday, you're gonna have patient hours.

From seven to 10. So you're gonna have three open slots from uh, 11. So seven to 10 patient hours, 11 to one. Uh, you're going to do your meeting prep. From, uh, 11 to 12, and then you're going to have a 12 to one, uh, working lunch. This is where you're gonna go over your, your, uh, you know, clinic metrics, the things that you're seeing that you need feedback on, patients that maybe, uh, have dropped off.

And people need to follow up with pertinent things for the business that you wanna make sure you're bringing up KPIs, talking about your core values, things that are happening, keeping everybody on the same page. You're prepping for it for an hour, and you have an hour meeting. The, uh. Time after that is gonna go right into your admin mentorship time.

Because if you see here this is, this is a pretty. A heavy task task [00:09:00] switching day for me. So if I'm going patient care in the morning, so I'm patients here, then I've got a meeting and I'm going right into an admin mentorship meeting, which really should carry over from the, um, from the actual like meeting that we do.

This allows me to not have to switch 'cause I'm basically in the same sort of, uh, reference mentally of KPIs, things I'm talking about on the administrative side. So you're rolling right into that. So basically you have what would be a. Uh, a three hour block in the middle of the day for administrative, you know, operational, uh, meetings and mentorship with your admin.

And then the last thing you're gonna do is this would be a, uh, a networking meeting time. So what's nice about this is networking meetings usually are not. Super intense. A lot of times it's like you're catching up with somebody, you're gonna stop by say hello to a, you know, referral partner or something like that.

Like, it's not like super, super heavy lift work because you've just done quite a lot between, uh, a couple patient visits and then a lot of like meetings and administrative [00:10:00] work, but you're kicking your Monday off with people getting on the same page for what they need to do for the week. And so I prefer to have these meetings on that day unless there's some reason why it doesn't work out.

But it's a really good day to get everybody on the same page and be really efficient about it. So that's your, that's your Monday, right? So, okay, on Tuesday, Tuesday's gonna be your heavy patient care lift day, right? So you're gonna go patient care from seven to 12. This gives you five available hours.

You've got lunch from 12 to one, and then you have one to four. You've got three available hours. So this is, this is eight, um, eight hours available in that day. And what's nice about this is you just have to focus on. Patience all day. That's it. You don't need to work on anything else. I'm sure there's like things you can catch up on if you need to, but if you look at how I structure this, you know, you've got, uh, patient care day, like heavy patient care load on Tuesday, eight, and that's all you're focusing on.

And then on Wednesday you're gonna have administrative time. So a couple [00:11:00] things happen. This gives you a day to catch up on things that maybe you couldn't do on Tuesday, things that maybe you couldn't get to on Monday because they compound. You're busy doing other things. Um, but you've got content in the morning, so you can knock out a couple hours of content.

Or if you want, you can start with admin time in the morning and do content middle of the day. Kind of depends on your clinic and what you're gonna do. If you're gonna do videos and there's patients in there, sometimes it's best to do that. Before they get in there, sometimes it can look good if they're in there.

It kind of depends what you're trying to do with your content. Um, but you have content admin work for three hours. You've got a networking meeting that's a working lunch. So I like to do these because for me, like if I could meet somebody for lunch, that was always, uh, easier for them to say yes to. So if I could go meet them, go meet them for lunch, catch up.

See how things are going. Come back to the office. It's like a low mental lift thing for me. 'cause usually this is just like curation of a a, a relationship and staying in touch with people. Uh, so it's not like there's nothing intense that I'm thinking through. There's no deep work happening. It's, it's literally just like a lunch with a friend typically.

Uh, but that's gonna [00:12:00] be two hours during the middle of your day and then you've got admin time. Blocked out after that as well. So if you look at this, you have a Tuesday Heavy Patient Care day, Wednesday. You have, uh, basically an all administrative non-patient, uh, work, non-wetting, non-structured, it's content admin work and a networking lunch.

I. Now if, if you can try to keep your, um, your days more structured, it's gonna be helpful. Now granted, there's gonna be times where it's like, well, I can't meet for, for lunch this day. Could you meet this day? Right. And I'll show you where we have like flex time for that. But it, but if you can be strict with this and even with like other people.

I would prefer to be like, well, that's cool. What does next, next week look like? I try to leave Wednesdays open for this time so I can keep a consistent schedule. Like that's a really helpful thing for you to try to maintain that. So if you can keep this sort of like, you know, unstructured day for catching up on admin work, working on systems in the business, uh, doing content and, and having a, some sort of like flex time in the middle of the day to have lunch with a referral partner.

Um, [00:13:00] or maybe you're just catching up with, you know, just somebody else in the area that's another business owner. Whatever it is. Just a local referral, local networking meeting. So your Wednesday is, again, you're not switching tasks really at all. This is all kind of unstructured time. So you know, that's Wednesday, Thursday.

This is gonna be another sort of heavy block of patient care. So this is gonna be five available patient hours in the morning, and you're gonna start, you know, seven to 12. You're gonna go pretty early. You'll have lunch and then after lunch. What I like to do is try to, uh, block time to do clinical mentorship time.

So is if you have two providers, here's kind of what, what I found, uh, works best. You can look at, um, co-treating with, uh, with a staff member. Maybe you wanna block out time for them specifically to go over, uh, different like scenarios, case studies, um, types of injuries. Maybe they feel like they're, they need, they're struggling a bit with maybe to catch up on, you know, newest research or thing they, things they [00:14:00] learned in a, uh, in a con ed course.

So you could do a couple different things. This could be, um, you know, two hours. Where you have, uh, a an hour where you're co-treating with one person an hour where you're co-treating with the other, and then you have an hour afterward where everybody's catching up together. So you're catching up with all your clinicians, talking about different case studies, talking about things that they're seeing, uh, techniques they're learning, new exercises they've learned that are working really well, whatever it is.

Um, but you're, you have some structured time and some unstructured time. Eventually, this is something you can hand off like a clinic director, especially as you start to kind of work your way out of treating patients quite as much. You may not find yourself as being the most valuable resource on the clinical side.

And that's just the reality of what tends to happen when you spend more time running the business, uh, and less time treating patients. And that's why we have roles that that develop like that. But in this scenario, you have three hours at the end of the day that's really just sort of like. Mentorship, co-treating, and, um, you know, and, and, and getting on the same page with your clinicians.

I [00:15:00] always found this was actually very just, it was just enjoyable for me to do because I'm not the one necessarily treating, I'm kind of hanging out, having a conversation with this PT and the patient that they have. I'm just sort of, you know, observing. Um, we can kind of talk about what's going on.

Patients love it because it's like two doctors instead of one kind of thing, right? And, and we can kind of have some banter back and forth about, uh, what's going on and with the patient. And so. I've always liked this. And then getting on the same page with the PTs is fantastic. They like it. They want to be clinically excellent.

That's the kinda people you wanna hire. So you have to build time like this into your week. So this, this brings us to the end of Thursday, right? So now this, this schedule you might be saying to yourself, wow, this is like a good bit of time, right? You know, this is eight to nine hours a day. Some days are are really long.

Yeah, I mean, that's the way it works when you start a business, like, okay, uh, you have long days. That's the way it works. And it's not terribly long days. You're not working 16 hours a day kind of thing. And you may have certain days where maybe you have a, [00:16:00] a workshop you're teaching in the evening or something pops up where you have to be somewhere for something with like a referral partner, uh, later in the day or you're doing some team thing offsite like.

It'll happen, but your average week kind of looking like this. Well, here's what happens with this. 'cause you've, you've now batched your work. Um, you should not feel like you're super scattered. And on Friday you have a flex day. And these flex days are really important. And I like these flex days from a longevity standpoint of running these businesses.

And there's a couple things you can do. So number one. During the week, you probably have stuff that your staff has brought up. You probably have found things that are, that need, uh, to be addressed with your systems or whatever, some sort of process. This gives you a block of deep work time where actually you don't potentially even need to go into, uh, the clinic.

In fact, in a lot of ways, if you're trying to get a lot of deep work done, the best thing to do is not be there because you can lock yourself in a room. Uh, you know, you can, you can just put headphones on and I'll give you a, I'll give you a, uh. A, a [00:17:00] productivity hack that I learned from Tim Ferris, actually, not personally, an email that Tim Ferris sent out.

And it was basically to listen to the same song, instrumental song, no, no words, uh, on repeat over and over again. And it sounds like something a psycho would do. It sounds like something that would like. You know, drive you crazy. It works for whatever reason, for me, it works so well. I've been really into John Batiste, by the way.

Uh, in, uh, just like piano, uh, music. If that's what you, you wanna listen to on repeat, pick one song, listen to on repeat, especially if you get some like, noise dead headphones. I mean, dude, I feel like I'm plugged into the matrix when I do that shit. So. That could be a great hack for you on a deep workday.

You don't want to do that whenever you have like, you know, people coming in and outta your office and you're in the clinic, stuff like that. Like it's not the right place to do that. But from a deep work standpoint, Fridays are a great time to be able to like knock that stuff out uninterrupted and really make a lot of progress on the things that you're find during the week that need to be [00:18:00] improved or long-term projects that maybe you're chipping way at.

It's also a great time to catch up on unstructured meetings. So maybe it's like, Hey, I couldn't meet you for lunch this day. Could you meet this day? A lot of people have more flexibility on Fridays, so this can be a good day to catch up, um, outside time. Get the hell outta that. Get the hell outta the clinic in your office.

You know, like we have to structure this stuff into our day, which is odd, right? Like, one of my friends owns a, um, a, a pool company, so he builds pools. He maintains pools, and he's outside all day, right? Um, I'm not, you're probably not. So being able to have time where you're outside and you're, you're moving around, whether that's just going for a walk, doing work in a park.

Uh, like I'll do that, uh, as well where I'll just, I'll go for a walk in the park. I'll sit down on a bench and I'll literally like in my notebook, like write things out that I need to, to work on and, and, and schedule out. Uh, sort of plan out the next week. I do that on, on Fridays, and it's super helpful. My HRV always spikes on the days that I spend more time outside working on things.

So if you can spend some [00:19:00] time outside working on, on your business or maybe just non-structured time, maybe you like to go play golf, uh, you know, maybe you wanna go get nine holes in on a, on a Friday and walk. And, and for you, that's sort of like, uh, movement, meditation. This can be very productive time.

And this should, you shouldn't feel bad about this. I actually felt bad about doing stuff like this, uh, for. Years. I actually kind of still do, you know, like for me, I, I, I hate to feel like people, uh, that work with our company are working more than me. I. Like, I just don't like that feeling. I, I, it's, it's my company.

I'm the one, like, I, I need to put a lot of work in. I need to be efficient, I need to be available. Like these, these things are all important, right? And you need to lead from the front. And I never want to, you know, be, uh, hypocritical about what I asked our, our team to do. But to spend an hour and a half, two hours outside hitting a little ball.

With a stick walking around a course, right? Regardless of whether you're great at this or that's the [00:20:00] hobby you wanna do or whatever, it doesn't really matter. It's not about that. What it's about is actually being able to, you know, get time outside, be able to do something non-structured. And what happens is you start to independently solve problems.

I don't know if you've noticed this, if you run or this happens when you work out or if you go for a long walk. Anytime that we move repetitively or we give ourself like non. Structured time where we're not getting inundated with information, our brain tends to settle, it tends to let things get organized.

It tends to let, uh, solutions to problems rise to the top. So this might feel like, oh, I'm taking the day off. It's not, 'cause I promise you, you're probably thinking about your business 24 7. That's just the way it works. That's the way. Our minds work and it's an important thing to us. So you being able to take that non-structured time may be one of the most valuable things you can possibly do for your business because you already have so much structured time in your week, and that's good because it's good to be efficient, but you need this inefficient [00:21:00] downtime as well.

So you might get a bit of deep work done in the morning, then you know you're out doing something else maybe for you. You work better in the afternoon. Whatever. Maybe for you, it's just getting more family time in maybe your, your kids get out early that day or you know, that's the day that you're, um, you go to breakfast with your wife or whatever it might be.

Like something that is going to recharge your batteries. Because you're working so hard in your business on an ongoing basis, and this is a long game, long race. This isn't a sprint. So you've gotta stay in the game. And one of the best ways to do that is to make sure that you maintain your, your energy, uh, in, in the business and the things that you're doing.

And being, being able to put guardrails around that and, and saying no to things and being more structured with your time, or not switching all your tasks and having some unstructured time too to really let your brain just sort of like. Index things, settle, uh, and come up with, you know, solutions to problems or be creative, right?

And these things pop up whenever we're not trying to be [00:22:00] creative. Like if you sit down and you say to yourself, empty whiteboard. Alright. That's be creative brain. Like that's not how it works. You know, like you have to be doing something else for those things to pop up. And it almost feels like it's, who knows where it's coming from, but it's tied to movement.

It's tied to unstructured activities. So it's really important to keep that in mind. So if, if we review this, if, uh, we look at the hours and, and the summary of that. So we have 34 total hours here, right? So 34 total hours. 16 available for patient care. Three for mentoring your PTs and co-treating. Two for doing content.

You have, and, and this is you doing the content by the way. You can have your team, if you have an admin, they can help with dissemination of that, putting the blog posts up, putting the social media posts up, stuff like that. Like you should be the one that's producing. The content, whether it's videos or uh, blog posts, whatever, it's um, you should be the one doing that.

So two hours for that, two hours for staff meeting and prep for that one meeting. So that's an hour [00:23:00] long meeting with an hour of prep. One hour of, um, admin mentorship, so going over processes and things need to improve for the admin. Maybe it's role playing, uh, you know, conversations they might have to answer the phone, stuff like that.

And then four hours of, uh, of networking for local networking meetings, catching up with referral partners, other business owners, things of that nature. And then six hours of. Of time for like admin work, right? The things we have to do during the, the week, um, administratively that we can block out and not necessarily just squeeze in 30 minutes here or there, like that tends to be a bit more inefficient.

Uh, and this is a way in which you can have four days where you're really, um, you know, you're, you're, you're really getting after I. Patient care is a big chunk of it. And then, you know, administrative work and, and mentorship. These, these are, these are big chunks of what you're gonna do, but if you can batch these, like your Monday is really a couple patients and then really focusing on, uh, meetings and administrative stuff, and then you can sneak in, you know, sort of like a, uh, an easy networking catch up meeting, right?

Uh, that week. Or maybe it doesn't happen. [00:24:00] Maybe this is a week where you only have. One. That's okay. Um, I think just one a week makes a big difference. You can have two even better. So maybe you don't even have that there. And you're done a little bit earlier that day. Tuesday, uh, it's all about patients, right?

Tuesdays are your patient day. What's nice about this too is let's say that you go on a trip and you know, you want to have a little bit longer trip. This is where it gets really hard with patient care. You have a Friday and you have a flex day on a Monday, uh, where you only have a couple patients. So if you needed to reschedule those people, or if you need to close that down, you're not closing down a massive patient care day, you're closing down a three patient hour day, not an eight, uh, patient hour day or a five one, right?

So it gives you a bit more flexibility with your life. So Friday or Tuesdays, straight patient care. Wednesday straight admin, uh, you know, basically you've got content admin and maybe throw in a networking lunch there. Uh, none of these are making you get into. Clinician mode, which is really important.

'cause going from clinician mode to administrative mode is very [00:25:00] hard. Uh, Thursday you've got, uh, patients in the morning and then you're going over more patient stuff in the afternoon, uh, with mentorship with your staff. So you're locked in on clinical stuff all day. You can nerd out on that shit like I used to.

It's a fantastic day, right? Uh, Friday you've got a flex day. You can get deep work in. You can go walk around and play some golf. You can go play some pickleball. You can go go for a long run, uh, go for a hike, whatever it is that you want to do outside, get outside, right? Like catch up on other stuff if you need to, uh, if you have to sneak a, a, a meeting in or go meet with a partner or do something, um, like that on that day, it's great.

A lot of flexibility, more family time in that day. You got Fridays and then we didn't even touch the weekends, right? So you got those to your yourself as well. Uh, this is a very sustainable schedule. This is one that compartmentalizes your energy better, uh, and your time versus imagine I throw in a couple patient visits here.

I throw in this meeting here. I, uh, I do content when I can here. I catch up on administrative stuff when I can. Here. I build systems when I can here, like it's so reactive. It feels so stressful to [00:26:00] even say it out loud versus if you can structure this stuff and you can organize your week. It's a game changer.

It's a game changer for how much you're gonna get done. Your, your energy, your ability to focus on the right things at the right time, uh, and not feel super, super scattered because you're, you're trying to tap into these different sections of your brain that, that, that house different information and, and every time that we switch, it decreases our efficiency by a meaningful amount.

So this is gonna help you be a lot more efficient and stay in the game. So I hope that this helps you. This is something that I had to learn the hard way. This is a schedule very similar to what I followed for years. It's a schedule very similar to what we recommend people in kind of a similar size business.

Look to do as well, and you can modify it to whatever you want to do. 'cause maybe for you it's, it's more or less treatment hours. Maybe it's more time spent on content or, or, uh, more flex time. Whatever it is. This is just a good template for you to get started, uh, with how you might wanna structure your week to be efficient, to, to be focused, and to really get the most outta your week so that you can.

Spend the most time that you can outside of the business, not freaking out over things you forgot. Uh, and really [00:27:00] focus on your friends, family, your health, the things that really, really matter so that you're not burning yourself out in the process. And sadly, that's what most of us do. That's what I did, uh, for years.

And you can do that for a while. I, I can tell you, you know, you can push yourself really, really hard for years, but eventually you can't. Eventually it catches up to you and. That can show itself in many, many negative ways, whether it's health, whether it's your relationships deteriorating, uh, whether it's all your friends think you're an asshole because you're, all you wanna do is talk about work.

You're never present, you're always stressed about something. A lot of things fall apart if you. Don't actually manage your time. You don't manage structuring your week and you don't have some guardrail set up so that you can actually be efficient with work. So I hope this helps you. This was a big learning lesson for me that I had to learn the hard way.

And I hope you don't have to learn it that way. Uh, and you can just watch this video, listen to this podcast, and it's a big win for you. So as always, I appreciate you listening. I appreciate you watching. I hope this helps you, and I'll catch you on [00:28:00] the next one.